Outlook Quick Steps are excellent for busy professionals who find themselves doing the same things day in and day out. See why you should use them, and how they’re built to integrate into your routine.

Every office has its own routines, and some are more common than others. Quick Steps came out 7 years ago after Microsoft saw that users wanted easier ways to perform repetitive tasks in Outlook. These specific shortcuts are a way to make those actions easier so you can get more of them done. Find out more about how they work, and how they can kickstart your organizational and efficiency habits when you deal with your bloated Inbox.

Manages and Boosts Communication

Quick Steps lets you divide your information into the right folders in just a second so you can keep every piece of correspondence in its proper place. It also helps make it easier to forward and reply to messages, making it more likely that you won’t forget about an important decision or leave a person out when you’re detailing the recipients. Forward a message to your manager or the entire team in just one step, or reply to a message while deleting the original message to keep confidential information safe. You can do several things at the same time to one email, making it simple to keep everything straight.

Entirely Customizable

If you only use a feature in Outlook once or twice a year, there’s no need to create a Quick Step for it. These were designed to signal your brain and hands and perform an individual action automatically. There are default settings, but you can configure them to fit your routines. For example, if you have a particular project you’re working on, you can separate those emails by specifying their location in the Quick Steps section of Outlook, which can be found on the main Home page in Outlook versions 2010 and later. Some workers struggle with keeping employee time-off requests straight while others may find themselves lost in a sea of flagged messages. Quick Steps is a way to keep your schedule and task list from spinning out of control.

Streamlines Your Day

When work is slow, it’s easy to keep track of what you need to do and when. Quick Steps will be most helpful when you’re struggling to find the time to breathe. These email hacks not only helps you save time, but it also helps you feel more efficient when it comes to time management. It can propel you into finding better ways to organize your emails and allow you to move more confidently from task to task without interruption. Over time, you’ll notice how much less stressed you feel when it comes to handling multiple emails a day. Quick Steps can help whether you manage most of your tasks from Outlook or just a few select items.

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